QR codes in the office: a sustainable solution for hybrid work setup

Did you know that more employees now go for a hybrid work setup? 59% of over 140,000 U.S. employees surveyed by Gallup, Inc. said they prefer working in this setup.

Messaging and video conferencing apps and cloud-based file sharing allow employees to work remotely while still connected to those on-site.

For a seamless use of these programs, hybrid workplaces can use QR codes generated with a QR code generator.

This article will show you why QR codes are suitable for streamlining hybrid workplaces.

How can I use QR codes in a hybrid workplace?

1. Fast and safe file sharing

Files on cloud storage programs such as Google Drive and Dropbox come with their own link. You can then embed that link within a URL QR code for a more accessible file sharing mode.

You can also use a file QR code for PDF files, images, and documents saved on your PC. You will only have to upload them to the QR code generator.

When generated using a dynamic QR code, these two QR code types come with an advanced feature: you can add a password to them.

The password then limits access to the stored files, which is excellent for sharing confidential data.

2. Automated attendance system

The pandemic has caused the onset of the touchless movement for health and hygiene reasons, which is why biometric attendance systems are now discouraged.

You can opt for a QR code-powered attendance system for your employees. You will need a bulk QR code generator to help you create unique QR codes for each individual.

Employees can then have their assigned QR code scanned upon entering work premises.

3. Employee identification

Upgrade your employees’ plain identification cards with QR codes.

You can opt to use a vCard QR code that contains an employee’s relevant details. This can also work with your QR code attendance system.

You can also use a QR code generator with a logo to add your company icon to the QR code. If you want to personalize the QR codes further, you can also include each employee’s picture.

4. Instructional videos

Newly hired employees will need an onboarding process to orient them about company policies and prepare them for their jobs.

If you have an onboarding video guide, you can embed it in a file QR code and share it with these employees, who will just scan it and watch the video on their smartphones.

You can also paste a printed video QR code on office equipment. It will then route them to a video guide on using or troubleshooting the appliance or gadget.

5. Instant meeting access

Hybrid workplaces often use video conferencing apps such as Zoom and Skype to hold online meetings for employees, whether on or off-site.

Meeting hosts can use a QR code to embed the meeting details and share it with those invited.

One scan of the QR code will provide instant access to the video conference attendees.

Advantages of using QR codes in a hybrid workplace

1. Cost-efficient

QR code subscription plans vary depending on the inclusions, but most QR code generators offer them at reasonable rates.

What’s great about using QR codes is that they’re always worth their price. At a low cost — or none if you use free QR codes — you can create a seamless work experience for your employees.

2. Additional file security

The password feature of dynamic QR codes can help you guarantee that all information you share through QR codes is safe from data breaches and security threats.

It also helps to apply best practices in your office. Never share sensitive information that’s only exclusive to authorized or selected personnel.

3. Smooth workflow

QR codes promote faster in-office transactions, such as a quicker way of checking attendance and faster file sharing.

QR code technology can greatly boost workplace efficiency and maximize time and employee productivity.

A hybrid workplace can give employees more time to spend with their family at home while still attending to their responsibilities at work.

Using QR codes, work administrators can provide fast and convenient communication and transactions between on-site employees and those working remotely.